Time Tracking for Your Business

Time Tracking for Nonprofits

Sandtime.io is already used by nonprofit and NGO teams that need simple time tracking for grant-funded work, volunteer hours, nonprofit timesheets, and donor-ready reports without enterprise overhead. Eligible organizations get full access to Sandtime.io for free, without per-user pricing pressure. If your organization qualifies, see our nonprofit offer.

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Nonprofits: why they choose Sandtime.io

Grant and funded hours reporting

Track funded hours by grant, program, donor, or restricted budget so reporting stays clear when funders ask how work was allocated.

Volunteer hour tracking

Track volunteer hours by program, campaign, event, or location without burying coordinators in enterprise workflow settings.

Simple nonprofit timesheets

Use simple nonprofit timesheets that staff, contractors, and volunteers can actually complete without training.

Program and field visibility

See where time goes across field work, humanitarian projects, program delivery, administration, and fundraising in one place.

Free for eligible nonprofits

Eligible nonprofits and NGOs get free access to Sandtime.io, so you can add staff and volunteers without per-user pricing pressure eating into your mission budget.

Built for mission-driven teams

Sandtime.io is already used by nonprofit and NGO teams that need lightweight reporting without surveillance-heavy software.

Common use cases

  • Preparing nonprofit timesheets for staff, volunteers, and contractors
  • Tracking volunteer hours by program, event, or location
  • Tracking funded hours for grants, donors, and restricted budgets
  • Running time tracking for humanitarian projects and field teams
  • Separating direct program time from admin time
  • Creating clean exports for finance, audits, and board reporting

Key features

Grant, program, and event structure

Organize work in a way that matches how nonprofits and NGOs actually operate, including grants, programs, campaigns, events, and internal initiatives.

Volunteer and donor reporting

Export clean data for donor reporting, volunteer hour summaries, payroll support, or finance workflows without rebuilding everything in a spreadsheet.

Low-friction time entry

Let teams log time from the web, desktop, mobile, browser extension, or Slack, depending on where they already work.

Free templates for this workflow

Use a practical file now, then move to Sandtime.io when collecting, approving, locking, and reporting records becomes ongoing work.

Daily, weekly, and monthly timesheets

Start with an editable daily, weekly, or monthly timesheet when a simple file still fits the process.

Timesheet approval and correction policy

Set clear submission, review, approval, correction, locking, and escalation rules before the workflow becomes inconsistent.

PTO and leave policy

Set clear rules for paid time off, sick leave, unpaid leave, requests, and approval in an editable Word policy.

Project staffing and capacity planner

Plan available hours, billable and non-billable work, leave, remaining capacity, utilization, and workload review in Excel.

Weekly status report

Share what is done, in progress, planned next, and blocked in a simple, repeatable weekly report.

Client onboarding and project setup checklist

Confirm the client, scope, billing, communication, access, staffing, time-recording, risk, and readiness decisions before work begins.

Keep exploring

Continue with the most relevant Sandtime.io pages for this topic.

Is Sandtime.io open source?

No. Sandtime.io is free and cloud-hosted, not open source, though recognized for open innovation. Compares open-source alternatives to Clockify and Toggl.

Open page

Free Plan

A pricing tier that gives access to a product at no cost. Sandtime.io is entirely free - unlimited users, no seat limits, no per-user fees.

Open page

Is Sandtime.io free?

Sandtime.io is free for unlimited users: no seat limits, no per-user fees, and no credit card required. Registered nonprofits can ask about a custom offer.

Open page

Nonprofit / NGO

A non-governmental, non-profit organization that operates independently of government. NGOs and nonprofits use time tracking to report on grants, manage volunteers, and demonstrate accountability.

Open page

Create a project for reported time

Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.

Open page

Open Innovation

A model where organizations build and share products openly with the wider community, often free of charge, rather than keeping everything proprietary.

Open page

Choose the best next step

Use this workflow page as the starting point, then move to the route that answers the next buying question - proof, product fit, pricing, or immediate setup.

Start with a timesheet template

Download a free daily, weekly, or monthly timesheet for Excel or PDF when a simple file is the right starting point.

Measure lost billable hours

Estimate how much forgotten client work may already be missing from invoices before you change anything else.

Explore time tracking software

See the main commercial overview built for teams that bill, budget, and report against time.

See pricing and plan details

Review the free plan, unlimited-user model, and trust-first approach before you invite the team.

Go straight to free time tracking

Start with the free product if the problem is already clear and you want to capture work immediately.

Related guides

Not quite the right fit? These pages cover the situations teams most often compare before choosing.

Time Tracking for Small Business

See how growing service teams handle cleaner billing, project visibility, and shared accountability.

Time Tracking for Freelancers

See the workflow built for freelancers and solo specialists who invoice time-sensitive client work.

10 Best Time Tracking Apps for Nonprofits

Compare the tools nonprofits actually shortlist for grant reporting and volunteer hours before you commit to a rollout.

Time Tracking Software

See the broader buyer-focused page for teams that need cleaner billing, project visibility, and client-ready reports.

Billable vs Non-Billable Hours

Learn which hours you can bill, why the split drives utilization and your real rate, and how to track it without surveillance.