Timesheet Approval Workflow
Employees submit. Managers approve from email with one click. No app login required for routine reviews. Every decision is recorded.
How timesheet approvals work
Employee submission
Employees submit completed timesheets at the end of the week or pay period with a single click.
Email-based review
Managers receive an email with the submitted timesheet and can approve or reject without opening the app.
One-click approve
One click in the email is all it takes to approve. Fast enough that managers actually do it on time.
Reject with reason
Managers can reject a timesheet and leave a note so employees know exactly what needs correction.
Full approval history
Every submission, approval, and rejection is recorded with timestamps for compliance and payroll reference.
Lock on approval
Approved timesheets can lock automatically to preserve the agreed version and prevent retroactive changes.
Who uses timesheet approvals
- Payroll teams who need manager sign-off before processing hours
- Agencies requiring documented approval of tracked client hours
- Organizations with compliance requirements for hour sign-off
- Managers who review dozens of timesheets and would rather not open the app to do it
Approval questions
Who can approve a timesheet?
Administrators and Project Administrators review and resolve submitted timesheets. Everyone submits their own weeks, and the submit action is only available while the week is neither locked nor already waiting for a decision.
Do managers need to log in to approve?
Not for routine decisions. Approval emails carry approve and reject actions, plus a link to open the timesheet when a full review is warranted.
What happens after a timesheet is approved?
It locks, so the approved version is preserved. Changing it afterwards means requesting an unlock, which an administrator grants for a set period rather than indefinitely.
Is there a record of who approved what?
Yes. Every request records who asked, who resolved it, and when, so the decision trail outlives the conversation that produced it.
Start approving timesheets
Free for unlimited users. No credit card required.