Time Tracking for Teams

In short: Sandtime.io records time two ways that produce the same kind of entry: a timer you start and stop, or a start, an end, or a duration typed in afterward. Every entry belongs to one person and, optionally, one project, and it shows up on the timesheet, the dashboard, and in reports on every device. There are no screenshots, no idle detection, and no location tracking, and it is free for unlimited users.

How the timer works, step by step

1. Press Start tracking in the sidebar. The entry starts at once and picks up the project and billable setting of your latest entry, so a morning on the same client is one click.
2. Or use the form on the Dashboard: type what you are working on in What are you working on now?, pick a Project, and start. Leave the project empty and the entry sits under Unassigned until you choose one.
3. While it runs, open the entry to rename it or move it to another project. The Billable switch follows the project and can be flipped for a single entry.
4. Press Stop tracking when the block ends. The end time fills in by itself.

Forgot to start the timer? Use the same form or Add activity on the timesheet: set Started at and Ended at, or a start and a Duration, and the entry lands in the week like any other. Entries may run past midnight, and Sandtime.io asks you to confirm anything over 12 hours or on a public holiday before saving it.

A worked example: one consultant's Tuesday

• At 9:00 Maja presses Start tracking; it picks up yesterday's project, "Acme - API". At 11:30 she stops it: 2 hours 30 minutes.
• From 11:30 to 13:00 she works on "Nordlicht - Audit": 1 hour 30 minutes.
• At 13:45 she restarts Acme and forgets to stop it. The timer is still running at 18:15, so she opens the entry and sets Ended at to 17:15: 3 hours 30 minutes.
• In the evening she adds a 30-minute Acme call from 14:00 that she took on her phone. It sits inside the afternoon block, so an overlap warning appears on the dashboard and the timesheet. Overlapping time counts once, and she trims the afternoon entry instead of letting the day disagree with itself.

Tuesday closes at 7 hours 30 minutes: 6 on Acme, 1 hour 30 minutes on Nordlicht, all billable. The weekly timesheet shows the same numbers, and so does any report covering the day.

Where you can track

The same account and the same entries follow you across the web app, the desktop apps for macOS and Windows, the iPhone and Android apps, the Chrome extension, and the Slack integration with /start-tracking and /stop-tracking. Open apps refresh on their own every 30 seconds while you use them. The desktop apps can start the timer when they open and stop it when the computer shuts down, both off until you switch them on. Developers can log time from an editor or an AI assistant through the API and MCP server, with an API key.

What it deliberately does not do

• No surveillance. No screenshots, keystroke logging, app or website tracking, idle detection, or GPS. Sandtime.io records what people report, which is why they keep it accurate. See is Sandtime.io employee monitoring software.
• No offline recording. The mobile apps need a connection; without one they show an offline screen instead of the timer.
• No clock-in kiosk. It tracks work per project, not attendance at a site.
• No runaway timers. A timer running for 8 hours raises a warning, and one left for 12 hours is stopped automatically.

More than one timer can run at once when you want it to, for example with Start again on an earlier entry, the Slack command, or the API. The sidebar and dashboard buttons never start a second one by accident.

How it connects to the rest of Sandtime.io

Tracked time feeds the weekly timesheet, which goes through approvals and locking, and then reports and Excel export. Overlap detection, time rounding, and breaks as non-billable projects keep the totals honest, and core hours set the daily goal on the dashboard. The built-in timer guide walks through every field, and the free time card calculator covers anyone still counting hours by hand.