A ClickTime alternative for the timesheet, not the whole labor-cost suite

It depends on which part of ClickTime you use. If you rely on project budgets, over and under budget indicators, capacity planning, utilization, time off accruals, expenses, or DCAA compliance, look at other suites, because Sandtime.io covers none of that. If what you need is timesheets that people submit, managers approve, and periods lock, with dated rates and exports, Sandtime.io is a free alternative for unlimited users, where ClickTime starts approvals on Team at $15 per user per month paid yearly.

Checked September 30, 2026, ClickTime listed Starter at $15 per user per month paid monthly or $12 paid yearly, for up to 25 users; Team at $19 or $15, for up to 200 users; and Premier at $31 or $27, for up to 200 users. Enterprise is priced on request, and expense tracking is a $4 per person per month add-on. Every plan's button requests a demo rather than starting a self-serve trial.

Team and above. ClickTime's plan table lists timesheet approvals, advanced billing rates, employee costs, billable versus non-billable reporting, and time off from Team, and project approvals, project budgeting, and resource management from Premier. Starter includes timesheet locking, basic billing rates, 70+ reports, automated emails for incomplete timesheets, and the REST API.

Yes. Sandtime.io is free for unlimited users and projects, with no per-user fee and no credit card required. Approvals, locking, roles, reports, Excel and CSV exports, historical rates, multi-currency support, the REST API, and MCP access are all included, and registered nonprofits can ask for a custom offer.

For straightforward grant reporting, yes: create one project per grant, program, or funding source, have staff submit timesheets that an administrator approves, let past periods lock, and export hours by project and member to Excel for the funder. ClickTime goes further. It lets staff split hours or percentages across several grants, says its records hold up under 2 CFR 200 requirements, and maps approved hours to grants and programs in one-click reports. ClickTime's nonprofit prices are $14 per user per month for Team, or $11 paid yearly.

Of the two, only ClickTime is compared here. It puts over and under budget indicators, capacity planning, and resource management on Premier, and documents grant allocation for nonprofits. Sandtime.io is a third option only if you can drop budgets and resource planning: it has neither, and it keeps the approved timesheet and grant reporting free. For Harvest, see the Sandtime.io and Harvest comparison.

ClickTime describes a data center in a Tier 1 colocation facility with SOC 2 certification and backups every 30 minutes, without naming its location, and its privacy policy says transfers out of the European Economic Area use Standard Contractual Clauses. Sandtime.io runs on OVHcloud infrastructure in the European Union and is built in Poland. Self-hosting Sandtime.io can be arranged case by case under an Enterprise agreement.

Yes, but not automatically. Export the ClickTime reports you need to keep, as they make a good archive. Sandtime.io has no ClickTime importer, so recreate active projects, members, and current rates, then run one weekly or monthly cycle in both products. If ClickTime also runs your budgets, expenses, or time off, keep it for those jobs or plan a replacement for each.