Agency Time Tracking Software
Agency time tracking software for small and mid-sized software agencies that bill by project, retainer, or support contract. Timesheets come in on time through reminders, one-click approvals, and locked periods, and you get earlier warning when scope creeps and margins get thinner than the invoice suggests. No screenshots, no keystroke logging, no surveillance-heavy monitoring.
Software Agencies: why they choose Sandtime.io
Close retainer leakage
Retainer work, support requests, QA fixes, sprint spillover, and internal client comms all steal billable time when nobody logs them in the moment.
Capture fragmented work
Let developers, designers, and PMs add time after deep work, calls, handoffs, and release pushes without reconstructing the whole week from memory.
See margin drift before invoicing
Compare real hours against scoped budget before the project looks finished but margin is already gone. Spot creep while there is still time to react.
Protect trust while staying accountable
Keep the whole delivery team in one system without screenshots, keystroke logging, or seat-based pricing pressure.
The approval chain that gets agency timesheets in
Client billing waits on the last timesheet. Sandtime.io closes the loop without anyone chasing, and every step is free for unlimited users.
- RemindAutomatic fill-timesheet reminders on the dashboard, by email, and as a popup, so the request never has to come from a person.
- ApproveSubmitted weeks reach the reviewer by email. Approve or reject in one click, with a note on rejection so the fix is obvious.
- LockApproved and past periods lock automatically, so the hours on the invoice do not move after it goes out.
Common use cases
- Track retainer work before extra requests quietly push the team past the monthly allowance
- Log post-sprint fixes, QA passes, deployment time, and client comms that rarely make it into the invoice
- Review project burn before a sprint review so scope creep shows up before the margin disappears
- Pull client-ready reports without manually stitching together developer notes and PM updates
- See which retainers, fixed-fee projects, or support contracts are actually profitable
- Use team time data to justify repricing, renegotiation, or tighter scope control at renewal
Key features
One-click timers
Start a timer fast or add time after the fact. Sandtime.io fits around delivery work instead of forcing the team to log every context switch in real time.
Client-ready reporting
Export clean client-ready timesheets by project, person, or date range. No invoice archaeology at month end.
Budget and profitability visibility
Track budgets and real hours in the same place so PMs can see when scoped work, support, and internal meetings are starting to eat the margin.
Built for agency teams
Developers, designers, PMs, and agency leadership can all work in one account without surveillance-heavy monitoring or per-seat friction.
Keep exploring
Continue with the most relevant Sandtime.io pages for this topic.
Track breaks and other non-billable time
Sandtime.io has no dedicated break timer. Non-billable projects with the Billable switch off keep breaks in your timesheet and out of what you bill.
Open pageBillable Hours
Work hours that can be charged to a client or project. Essential for professional services firms to track revenue.
Open pageCost, revenue, and billable reporting
Use billable flags and rates to understand project profitability without losing the self-reported workflow.
Open pageCost
The expense associated with employee work hours. Calculated by multiplying time by cost rates for profitability analysis.
Open pageCreate a project for reported time
Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.
Open pageCustom Reports
User-defined reports with flexible groupings, metrics, and filters. Custom reports answer specific business questions.
Open pageTrack your first hour today
Create your free account and see results in minutes.