How to Invite Team Members in Sandtime.io
To add someone to your Sandtime.io organization, open Settings, go to Members, click Invite member, enter their email address, choose a role (Member, Manager, or Administrator), and send the invitation. The person receives an email with a link to join. They do not need an existing Sandtime.io account - the link creates one automatically if needed.
Roles you can assign
When inviting someone, you choose their starting role:
- Member - Can log time and view their own timesheets. Cannot see other people's data.
- Manager - Can view and manage timesheets for the team, approve entries, and lock timesheets.
- Administrator - Full access to settings, billing, members, and all data.
You can change the role at any time after joining. See Roles and permissions for a full breakdown.
What the invitee receives
The invitation email contains a direct join link. When clicked:
- If the person already has a Sandtime.io account, they are added to the organization immediately.
- If not, they are prompted to set a password and create an account.
The link is valid for 7 days. If it expires, send a new invitation from Settings > Members.
Plan limits
The number of people you can invite depends on your plan. If you have reached your member limit, the invite button will prompt you to upgrade. See Plan and pricing for details.
Removing a member
To remove someone from the organization, go to Settings > Members, find the person, and choose Remove. Their historical time data stays in the organization's records - it is not deleted.