Track Breaks and Non-Billable Time
Use non-billable projects for breaks, lunch, and admin work. Billable client hours stay clean and separated - automatically - in every report.
How non-billable tracking works
Non-billable projects
Set any project as non-billable. Breaks, lunch, internal meetings - each can have its own project.
Billable separation
Billable and non-billable totals are calculated separately in every report. Client work stays clean.
Break visibility
Break time appears in timesheets and is visible to admins in reports - separate from anything billed.
Flexible categories
Create as many non-billable project categories as your team needs: admin, learning, PTO, travel, stand-ups.
Same tracking workflow
Non-billable time uses the same timer and manual entry as billable time. No separate workflow to learn.
Overhead analysis
Run reports on non-billable categories to understand how much time goes to overhead versus client work.
Who tracks non-billable time
- Agencies that need clean billable totals for client invoices
- Organizations auditing how much time goes to internal overhead versus client work
- Teams expected to log all working hours including breaks and admin time
- Finance teams tracking total labor cost including non-billable time
Non-billable time questions
How do I make time non-billable?
Turn the billable setting off on the project. Give breaks, lunch, admin, and internal work their own projects, and the hours logged to them stay out of billable totals.
Can a single entry differ from its project?
Yes. An entry starts from the setting of the project it belongs to, then carries its own billable switch, so one entry can go the other way without moving it to a different project.
What happens to hours already logged when a project changes?
They keep the setting they were saved with. Changing a project applies to entries created afterwards, so reports you have already sent do not change underneath you.
Where does the billable split show up?
Reports show total time and billable time together by default, so the share going to overhead is visible without setting anything up.
Start separating billable from non-billable
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