Free Time Tracking and Timesheet Templates
Download practical, free templates from Sandtime.io for recording, submitting, approving, correcting, reconciling, and billing time, plus related project and team operations.
Direct downloads. No signup, email address, or payment card.
Free Timesheet Templates
Choose daily, weekly, or monthly timesheets. Download editable Excel files, copy them into Google Sheets, or print clean PDFs - no email gate and no account required.
Browse timesheet templatesTimesheets and billing
Record hours, rates, and travel, and get billable totals ready for an invoice.
Free project budget and billable-hours tracker
Set an hour and money budget, then record project work by person and task. The workbook calculates billable value, labor cost, and running budget balances automatically.
Open templateFree invoice and timesheet reconciliation worksheet
Compare approved timesheet hours and agreed rates with invoice lines, adjustments, final amounts, differences, and supporting notes in one formula-driven workbook.
Open templateFree freelancer and contractor timesheet
Log each entry with its project, hours, and rate, and the workbook calculates line amounts, total hours, and the billable total ready to attach to an invoice.
Open templateFree weekly time card template
Record morning and afternoon clock-in and clock-out times for each day, and the workbook adds up the daily and weekly totals automatically.
Open templateFree project time log template
Log one row per work session with the person, task, hours, and billable status, and the workbook totals all hours and splits billable from non-billable.
Open templateFree mileage and travel log template
Record each trip with its distance and rate, and the workbook calculates the amount, total distance, and billable amount ready to reimburse or invoice.
Open templateFree expense report template
Record each expense with its category, amount, and whether it is reimbursable or billable, and the workbook totals the amount, reimbursable, and billable columns automatically.
Open templateFree invoice template
Bill a client with line items, quantities, and unit prices, and the workbook calculates each amount, the subtotal, tax, and the total automatically.
Open templateLeave and attendance
Plan and record time off, leave requests, balances, and unplanned absence.
Free attendance sheet template
Choose a month, add team members, and enter a short status code for each valid day. The workbook calculates per-person and team totals automatically.
Open templateFree vacation and leave planner
Record requests, leave types, dates, workdays, approval status, approver, and notes in one shared planner.
Open templateFree leave request form
Request paid vacation, unpaid leave, sick leave, or other time off with the dates, working days, coverage, and manager approval recorded in one editable form.
Open templateFree PTO balance and accrual tracker
Record entitlement, opening balance, accrued, taken, and pending days per person, and the workbook calculates the remaining balance and team totals automatically.
Open templateFree employee absence tracker
Log each unplanned absence with its type and dates, and the workbook counts working days automatically and splits paid from unpaid days.
Open templateOvertime
Request, record, and set the rules for overtime hours.
Free overtime request form template
Record the reason, requested dates, estimated hours, project impact, manager decision, approval conditions, and actual overtime in one editable form.
Open templateFree overtime log template
Record each overtime session with its date, employee, reason, hours, and approver, and the workbook totals all overtime hours for the period.
Open templateFree overtime policy template
Define what counts as overtime and how it is approved, recorded, compensated, and kept within healthy limits, in one editable policy.
Open templateTeam and projects
Schedule shifts, plan capacity, set up projects, and report progress.
Free client onboarding and project setup checklist
Capture the commercial, delivery, communication, access, billing, and time-recording decisions a service team needs before starting a client project.
Open templateFree project staffing and capacity planner
Plan one row per person and let the workbook calculate total assigned hours, remaining capacity, billable utilization, over-allocation, and review status.
Open templateFree weekly status report template
Share what was completed, what is in progress, what is planned next, and what is blocked in a simple, repeatable weekly format.
Open templateFree employee work schedule template
Lay out a weekly rota with one row per person and a column for each day. Enter each shift or mark the day off, then print or share the plan.
Open templateFree statement of work template
Set out the scope, deliverables, out-of-scope items, timeline, fees, acceptance, and change control for a client engagement in one editable Word document.
Open templateFree weekly time-blocking planner
Plan a week hour by hour with one row per time slot and a column for each day, so focused work, meetings, and breaks each get a protected block.
Open templateFree employee onboarding checklist
Welcome a new hire and cover the essentials from before day one through the first month, with checkbox tasks for each phase in one editable Word document.
Open templateFree two-week shift schedule template
Plan a fortnight of shifts with one row per person and a column for each day across two weeks, using short shift codes with a legend you can adapt.
Open templateFree 4/10 work schedule template
Plan a four-day, ten-hour week with hours per day and an automatic weekly total per person, pre-filled with the 4/10 pattern.
Open templateFree 9/80 work schedule template
Plan a 9/80 fortnight with hours per day across two weeks and an automatic 80-hour total per person, pre-filled with the standard pattern.
Open templatePolicies
Editable Word policies for time tracking, leave, overtime, remote work, and attendance.
Free time tracking policy template
Set clear expectations for what people record, when they submit it, how billable time works, who approves entries, and how corrections and locked periods are handled.
Open templateFree PTO and leave policy template
Set expectations for leave types, entitlement and accrual, requesting and approving leave, coverage, carry-over, records, and acknowledgement in one editable policy.
Open templateFree timesheet approval and correction policy
Define submission deadlines, reviewer checks, approval decisions, correction paths, locked-period changes, escalation, access, and retention in one editable policy.
Open templateFree remote work policy template
Set clear expectations for remote and hybrid work: eligibility, hours, communication, equipment, data security, and how work is measured by outcomes.
Open templateFree attendance policy template
Set expectations for working hours, punctuality, recording attendance, reporting absence, lateness, and records in one editable policy.
Open templateChoose a timesheet that matches how work is reviewed
The best template is the simplest one that captures enough detail for the next decision: approving work, paying people, billing a client, or reviewing a project.
Daily for detailed work
Use it when one person switches between clients, projects, or activities and the detail matters later.
Weekly for team submissions
Use it when employees or contractors submit hours on a predictable weekly review and approval cycle.
Monthly for compact records
Use it when the team needs one calendar-month summary with regular, overtime, total, and billable hours.
Enough detail to trust the total
- Person, date, client or project, and activity
- Start, end, break, regular, overtime, and total hours where relevant
- Billable status, notes, and approval fields when the workflow needs them
- A final total that can be checked against project, payroll, or billing records
Make ownership and deadlines explicit
- Choose one source file and name the person responsible for collecting it
- Set a submission and review deadline for every reporting period
- Document corrections instead of silently changing an approved record
- Store the final copy consistently so reports and invoices can be checked later
Questions about free time-tracking templates
Choose, customize, print, and share the files without unnecessary friction.
Are all Sandtime.io templates free?
Yes. Every download is free, requires no account or email address, and is released under CC0 1.0. You may edit, rebrand, redistribute, or use the files commercially.
Which timesheet template should I start with?
Choose the daily timesheet for detailed activities and client work, the weekly timesheet for a regular team submission cycle, and the monthly timesheet for a compact calendar-month record.
Should I download Excel or PDF?
Use Excel when you want editable fields and automatic totals. Use PDF when you want a clean form to print, complete by hand, sign, or file as a paper record.
Can I use the Excel templates in Google Sheets?
Download the Excel file and import it into Google Sheets. Formulas and most formatting are preserved. Native Google Sheets copy buttons stay hidden until verified shared copies are available.
Can I customize the fields and formulas?
Yes. The editable files are designed to be adapted. Change labels, thresholds, project fields, approval details, branding, and formulas to match the way your organization records time.
Do these templates guarantee legal or payroll compliance?
No. The files are general records and starting points. They do not guarantee payroll, tax, overtime, retention, employment, or labor-law compliance in any jurisdiction.
When should a team move from templates to Sandtime.io?
A template works well while one person can keep the file complete and consistent. Consider Sandtime.io when submissions need reminders, approvals need a clear history, past periods must be locked, or reports take longer to prepare than the work record itself.
How should I combine templates without creating more admin work?
Start with the timesheet that captures the work, then add only the supporting policy, approval, overtime, project-budget, reconciliation, staffing, attendance, or leave template that solves a real process gap.