Submit and approve timesheets
Sandtime.io supports a lightweight approval workflow for timesheets.
How it works
- Employees submit a timesheet for approval.
- Administrators review it.
- The timesheet can be approved or rejected.
- Approved timesheets become locked to preserve the approved version.
Submit your own timesheet
Open the timesheet for the week you want to submit and select Submit for approval in the Approvals section. The confirmation states that the timesheet will be locked once approved, so make any corrections before you send it.
You can only submit your own timesheet, and only while it is neither locked nor already waiting for a decision. If the button is not there, the week is in one of those two states.
Approve or reject as an administrator
Pending requests appear in the same Approvals section of the timesheet, with Approve and Reject actions. Every decision records who asked, who resolved it, and when, so the trail survives the conversation that produced it.
Approval from email
Administrators can receive notification emails with quick actions such as:
- approve,
- reject,
- open the timesheet for a full review.
This is useful when managers do not want to open the full application for every simple approval.
Changing an approved week
An approved timesheet is locked, so it cannot be edited in place. To correct it, send an unlock request from the locked timesheet; the administrator sees the request and, on approval, the week unlocks for a set period rather than indefinitely. Everyone involved is notified when a week is locked, unlocked, or when a request is rejected.
That time limit is the point of the workflow: a week that was approved and invoiced does not quietly change afterwards.
Good fit
Approvals are especially useful for client work, payroll preparation, and vendor-style review flows where a clear decision trail matters.