Free vacation and leave planner

Record requests, leave types, dates, workdays, approval status, approver, and notes in one shared planner.

Download editable file
  • No signup or email address
  • Editable and printable formats
  • Rebrand it for your clients, no attribution

Free to use and rebrandFull terms

Free vacation and leave planner preview
A real preview generated from the downloadable file.

Edit it digitally or print a clean copy

Best for small teams coordinating time off before they need a dedicated leave-management system.

Microsoft ExcelEditable source filePrintable PDFHigh-contrast paper layout

A useful starting point, not an empty shell

  • Automatic weekday count between start and end dates
  • Dropdowns for leave type and approval status
  • Printable request register with preparation and approval fields
  1. Add each request on a separate row.
  2. Choose the leave type, dates, and approval status.
  3. Review approved days and pending requests before making scheduling decisions.

Keep the template until the process needs more

A shared file can be the right tool for a new or small process. Sandtime.io becomes useful when reminders, approvals, locked records, project data, reports, and Excel exports must stay dependable across a growing team.

Move beyond files without paying per user

Sandtime.io is free for unlimited users and focuses on clear time records without screenshots, keystroke logging, or activity scores.

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Set clear expectations for what people record, when they submit it, who approves entries, and how corrections to locked periods are handled.

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Set expectations for leave types, entitlement and accrual, requesting and approving leave, coverage, carry-over, records, and acknowledgement in one editable policy.

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Questions about this free template

Is this template really free?

Yes. The editable file and the printable PDF are free and need no email address. We place them in the public domain rather than licensing them, so you may copy, edit, rebrand, redistribute, and use them commercially without asking permission.

Can I edit the template?

Yes. Open the Excel file in Microsoft Excel or import it into Google Sheets. Pale yellow cells are intended for input and grey cells contain calculated summaries.

Which format should I print?

Download the PDF when you need a clean paper copy. It uses high-contrast lines, safe print margins, and a layout designed for common A4 and US Letter printers.

Does this template guarantee compliance?

No. It is a general operational starting point and does not guarantee legal, payroll, tax, employment, record-retention, or labor-law compliance. Adapt it to the rules and contracts that apply to your organization.

Can I share or rebrand it?

Yes. Share the original file, add your own branding, publish an adapted version, or use it commercially. Nothing has to be credited back to us.

When should a team move beyond a template?

A file works well while one person owns the process and the team can keep it current. Consider Sandtime.io when reminders, approvals, locked records, project data, reports, and reliable exports need to work together.