Time Tracking for Therapists
Therapists and mental health professionals in private practice bill by the session, submit for insurance reimbursement, and document time for compliance - but when hours go unlogged across back-to-back sessions, progress notes, and care coordination, billing is incomplete and audit records are thin. Sandtime.io lets you log time per client and session type from any device, separates billable session time from documentation and admin, and gives you accurate records whenever insurance, EAP providers, or practice compliance requires them.
Why Therapists & Mental Health Professionals choose Sandtime.io
Track Sessions by Client and Type
Assign every hour to the right client and session type - individual therapy, couples sessions, group work, supervision, and care coordination - as each appointment ends. Know exactly what each client is generating before the invoice or reimbursement claim goes out.
Separate Billable from Notes Time
Log session time separately from progress notes, treatment plans, phone consultations, and admin work. Know your real billable ratio and demonstrate time use for insurance audits without rebuilding your schedule from a calendar.
Insurance and Compliance Records
Keep accurate session records for insurance reimbursement, EAP billing, Medicaid documentation, and compliance requirements. Export time logs by client, date, or session type whenever a payer or auditor requests documentation.
Know Your Revenue Across Payer Types
See how many hours you spend per client and know your effective rate across different payers - private pay, insurance, EAP, and sliding scale. Use real data to manage your caseload and protect your income.
Common use cases
- Log session time per client as each appointment ends
- Track progress notes and documentation hours separately from billable sessions
- Pull session records for insurance reimbursement and EAP billing
- Monitor hours across private pay, insurance, EAP, and sliding-scale clients
- Separate supervision and CPD time from direct client work
- Export time data by client and session type for practice reporting
Key features
One-Click Timers
Start timing when a session begins and stop it when it ends. One click logs to the right client without interrupting your clinical focus.
Retroactive Time Entry
Add session time, phone consultations, or documentation hours after the fact. Nothing is lost because you were in back-to-back sessions or focused on a client.
Multiple Clients in One Day
Track multiple clients through the same day without mixing hours. Each client and session type records independently from the first appointment to the last.
Export and Report
Pull time reports by client, session type, or date range. Export to CSV for billing, insurance submission, or practice performance reviews.
Ready to start tracking?
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