Time Tracking For
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Time Tracking for Physiotherapists

Physiotherapists and physical therapists bill by the session, submit for insurance reimbursement, and document time for compliance - but when hours go unlogged across back-to-back appointments, home visits, and patient notes, billing is incomplete and audit records are thin. Sandtime.io lets you log time per patient and treatment type from any device, separates billable clinical time from documentation and admin, and gives you accurate records whenever insurance, health funds, or practice compliance requires them.

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Why Physiotherapists & Physical Therapists choose Sandtime.io

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Track Treatment Sessions by Patient

Assign every hour to the right patient and treatment type - initial assessments, hands-on therapy, exercise sessions, and follow-ups - as each appointment ends. Know exactly what each patient is generating before the invoice or reimbursement claim goes out.

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Separate Clinical from Admin Time

Log hands-on treatment time separately from patient notes, report writing, and admin work. Know your real billable ratio and demonstrate time use for insurance audits without rebuilding your schedule from a calendar.

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Insurance and Billing Records

Keep accurate session records for insurance reimbursement, health fund claims, and compliance requirements. Export time logs by patient, date, or treatment type whenever a payer or auditor requests documentation.

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Know Your Revenue Per Hour

See how many hours you spend per patient and know your effective rate across private pay, insurance, and health fund clients. Use real data to manage your schedule and protect your income.

Common use cases

  • Log session time per patient as each appointment ends
  • Track documentation and report-writing hours separately from treatment
  • Pull session records for insurance reimbursement and health fund claims
  • Monitor hours across private pay, insurance, and corporate clients
  • Separate CPD, supervision, and admin time from direct patient work
  • Export time data by patient and treatment type for practice reporting

Key features

One-Click Timers

Start timing when a session begins and stop it when it ends. One click logs to the right patient without interrupting your clinical focus.

Retroactive Time Entry

Add treatment time, assessment notes, or travel after the fact. Nothing is lost because you were in back-to-back appointments or focused on a patient.

Multiple Patients in One Day

Track multiple patients through the same day without mixing hours. Each patient records independently from the first appointment to the last.

Export and Report

Pull time reports by patient, treatment type, or date range. Export to CSV for billing, insurance submission, or practice performance reviews.