Time Tracking for Your Business

Time Tracking for Cleaning Companies

Cleaning jobs run on hours. When staff forget to log time or paper sign-in sheets go missing, you end up guessing at payroll and undercharging clients. Sandtime.io lets your team clock in and out from any phone on site, assigns every job to the right client automatically, and gives you accurate hours before you invoice.

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Cleaning Companies: why they choose Sandtime.io

Track time by job and client

Assign every job to the right client the moment time is logged. See hours per location, property, or contract at a glance - no paper logs to chase at the end of the week.

Clock in from any location

Staff clock in and out from any phone on site. No login complexity, no missed punches, no calling the office to report hours.

Know hours before you invoice

See exactly how many hours went into each contract. Bill clients accurately and catch jobs that are running over before they eat into your margin.

One account, whole team

Cleaners, supervisors, and office staff all log into the same account. One place for field time and back-office records, without juggling separate systems.

How a cleaning company sets up Sandtime.io

A cleaning company sets up Sandtime.io with one project per client or building and one account per cleaner. Crews start a timer on their phone when they arrive, and the office gets hours per site and per person before payroll and invoicing, free for the whole team.

  1. Create a project for every client or buildingName projects the way you invoice, such as a client and building. Mark contract work billable, and keep travel or training on a non-billable project so it never reaches a client bill.
  2. Invite the crewInvite each cleaner by email. They sign in with their email or Google account and install the iPhone or Android app. There is no per-user fee, so seasonal staff can join too.
  3. Track time on siteCleaners tap start when they arrive and stop when they leave. A Friday email reminder, switched on once by each cleaner, prompts them to fill in any empty day, and an Administrator can correct a missed stop afterwards.
  4. Report per site every weekA report grouped by project and member shows hours per building and per cleaner. Export it to Excel or CSV for payroll and client invoices, and lock past weeks once they are paid.

Step by step in the help center: invite the team with the right role, approve a week from the email, and turn on auto-locking.

Set up your first site freeFree for unlimited users. No credit card required.

Common use cases

  • Log hours per job site or contract as staff arrive and leave
  • Track hours across multiple cleaners working the same property
  • Separate recurring contract hours from one-off jobs
  • Pull a weekly hours report per client for payroll and billing
  • Monitor whether a job is running over the quoted hours
  • Keep supervisor and office admin time in the same account

Key features

One-click timers

Staff start and stop timers from any phone on arrival. No paper sign-in sheets, no end-of-shift calls to report hours.

Retroactive time entry

Supervisors can add or correct time entries after the job ends. No hours are lost because someone forgot to clock in.

Multiple jobs at once

Run active jobs across multiple locations simultaneously. Each site tracks separately so hours never mix between clients.

Export and report

Export hours by project, staff member, or date range for payroll processing or client invoicing.

Where Sandtime.io stops

Better to know before you invite the team. These are the gaps people in this line of work ask about most.

  • No clock-in or GPSThere is no kiosk, GPS, geofence, or photo check. People start a timer or add their hours afterwards, then submit the week for approval. If a verified location is a requirement, compare a clock-in app such as Jibble.
  • No offline recording on mobileThe mobile apps need a connection to record time. If a site has no signal, add the hours afterwards with their start and end time.
  • No leave managementHolidays, sick days, and leave requests are not managed in Sandtime.io. Keep them in your HR tool, or start from the free leave policy template.
  • Reminders are a weekly emailThe fill-timesheet reminder is one email, sent on Friday at 6 PM while auto-locking is on. It is off by default, so each member switches it on in their notification settings.

Common questions

Can cleaners clock in from their phones?

Yes. The iPhone and Android apps start and stop a timer with one tap on site, and the same hours show up in the web app for the office.

Can I track hours per client or job site?

Yes. Create a project for each client, building or contract, and every entry is logged against it, so reports show the hours each site took.

What if someone forgets to clock out?

An Administrator can edit the entry afterwards and set the right end time, so a missed stop does not end up on a client bill or in payroll.

Is it free for a whole cleaning crew?

Yes. Sandtime.io is free for unlimited users, so every cleaner, supervisor and office member can use it without a per-user fee.

Can I export hours for payroll and invoicing?

Yes. Reports group hours by project, person or date and export to Excel or CSV for your payroll provider or your client invoices.

Free templates for this workflow

Use a practical file now, then move to Sandtime.io when collecting, approving, locking, and reporting records becomes ongoing work.

Daily, weekly, and monthly timesheets

Start with an editable daily, weekly, or monthly timesheet when a simple file still fits the process.

Employee work schedule

Plan a weekly rota with one row per person and a column for each day for shift-based teams.

Overtime request form

Document the business reason, expected hours, project impact, manager decision, conditions, and actual overtime.

Timesheet approval and correction policy

Set clear submission, review, approval, correction, locking, and escalation rules before the workflow becomes inconsistent.

PTO and leave policy

Set clear rules for paid time off, sick leave, unpaid leave, requests, and approval in an editable Word policy.

Project staffing and capacity planner

Plan available hours, billable and non-billable work, leave, remaining capacity, utilization, and workload review in Excel.

Keep exploring

Continue with the most relevant Sandtime.io pages for this topic.

Create a project for reported time

Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.

Open page

Access Control

The system of permissions controlling who can view, edit, or manage resources. Defines what each role can do.

Open page

Create a new organization

Create a separate workspace from your account menu, then name and configure the new organization. It keeps its own projects, members, and data.

Open page

Administrator

A user with full organization control: settings, members, every project, and all cost and revenue rates.

Open page

Create and switch organizations

Create separate workspaces, switch between organizations, and find focused help when data appears missing.

Open page

Assignment

The relationship between a team member and a project. Assignments control who can log time and at what rates.

Open page

Choose the best next step

Use this workflow page as the starting point, then move to the route that answers the next buying question - proof, product fit, pricing, or immediate setup.

Start with a timesheet template

Download a free daily, weekly, or monthly timesheet for Excel or PDF when a simple file is the right starting point.

Measure lost billable hours

Estimate how much forgotten client work may already be missing from invoices before you change anything else.

Explore time tracking software

See the main commercial overview built for teams that bill, budget, and report against time.

See pricing and plan details

Review the free plan, unlimited-user model, and trust-first approach before you invite the team.

Go straight to free time tracking

Start with the free product if the problem is already clear and you want to capture work immediately.

Compare Sandtime.io with other tools

See how Sandtime.io compares with Clockify, Harvest, Toggl, Jibble, and more, with each vendor's prices checked on its own site.

Related guides

Not quite the right fit? These pages cover the situations teams most often compare before choosing.

Sandtime.io vs Jibble

Jibble is built around GPS clock-ins, kiosks, and face recognition. See when that fits a field crew better, and when a free timesheet with approvals is enough.

Best Time Tracking Apps for Cleaning Companies

Compare ten apps cleaning companies use for clock-ins across client sites, from GPS time clocks to free trust-based tracking.

Time Tracking for Small Business

See how growing service teams handle cleaner billing, project visibility, and shared accountability.

Billable vs Non-Billable Hours

Learn which hours you can bill, why the split drives utilization and your real rate, and how to track it without surveillance.