Time Tracking for Your Business

Time Tracking for People with ADHD

Time blindness, hyperfocus, and executive function challenges make time tracking difficult. Sandtime.io is designed to be simple enough to actually use, providing the external structure that helps you understand where your time really goes.

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People with ADHD: why they choose Sandtime.io

Combat time blindness

Time blindness is real. External tracking provides the objective feedback your brain needs to understand where hours actually go.

Low friction tracking

One-click start/stop. No complex forms or categorization required upfront. Add details later when you have the mental bandwidth.

Discover your patterns

Review your day and discover patterns. Learn when you hyperfocus, when you lose track, and when you are most productive.

External accountability

Build sustainable habits with gentle accountability. No judgment, just data that helps you understand yourself better.

How to set up Sandtime.io so tracking happens without willpower

Set up Sandtime.io so tracking asks for as few decisions as possible: a handful of broad projects, a one-click timer on every device, and a Friday email reminder to fill in the week. Gaps get filled after the fact with a start and end time, and a weekly goal shows progress without counting minutes in the moment.

  1. Start with three or four projectsBroad buckets such as client work, admin and learning are enough. Fewer choices at the start of a task means less to decide before the timer runs.
  2. Set core hours and a weekly goalPut your usual working hours and a weekly target on the dashboard, so progress is visible at a glance without doing the arithmetic yourself.
  3. Put the timer where you already areInstall the phone app, the desktop app and the Chrome extension, so starting is one click wherever you are. When a long focus session runs without a timer, add it later with its start and end time.
  4. Let the Friday reminder prompt a checkA fill-timesheet reminder arrives by email on Friday at 6 PM, before the week locks. Take it as the cue to spend five minutes on a report grouped by year-month-day and fill in any empty day.

Step by step in the help center: invite the team with the right role, approve a week from the email, and turn on auto-locking.

Try the one-click timer freeFree for unlimited users. No credit card required.

Common use cases

  • Understanding where time actually goes during a workday
  • Building awareness of hyperfocus sessions and context switches
  • Creating evidence for reasonable workload expectations
  • Tracking billable hours without the mental overhead of remembering
  • Identifying productive time windows for better scheduling
  • Reducing anxiety by having objective records instead of relying on memory

Key features

One-click timer

Start tracking with a single click. No need to choose a project or fill out forms first.

Retrospective entries

Forgot to start the timer? Add entries retroactively without guilt or friction.

Visual reports

See your time visually. Understand at a glance where your hours went without parsing spreadsheets.

Multi-device sync

Track from desktop, phone, or browser. Start on one device, stop on another.

Where Sandtime.io stops

Better to know before you invite the team. These are the gaps people in this line of work ask about most.

  • No offline recording on mobileThe mobile apps need a connection to record time. If a site has no signal, add the hours afterwards with their start and end time.
  • Reminders are a weekly emailThe fill-timesheet reminder is one email, sent on Friday at 6 PM while auto-locking is on. It is off by default, so each member switches it on in their notification settings.

Free templates for this workflow

Use a practical file now, then move to Sandtime.io when collecting, approving, locking, and reporting records becomes ongoing work.

Daily, weekly, and monthly timesheets

Start with an editable daily, weekly, or monthly timesheet when a simple file still fits the process.

Client onboarding and project setup checklist

Confirm the client, scope, billing, communication, access, staffing, time-recording, risk, and readiness decisions before work begins.

Project budget and billable-hours tracker

Track budgeted hours, billable value, labor cost, and remaining project budget in a formula-driven Excel workbook.

Invoice and timesheet reconciliation worksheet

Compare approved timesheet hours and agreed rates with invoice lines, adjustments, final amounts, and supporting evidence.

Project time log

Log who worked on a project and for how long, with automatic total, billable, and non-billable hours.

Weekly status report

Share what is done, in progress, planned next, and blocked in a simple, repeatable weekly report.

Keep exploring

Continue with the most relevant Sandtime.io pages for this topic.

Welcome to Sandtime.io: first setup checklist

A short path from a fresh workspace to usable projects, members, and reports, with the settings worth changing first and the steps that follow.

Open page

Core Hours

Fixed time periods when all team members must be available, allowing flexibility outside those hours.

Open page

Set core hours

Set the default start and end of the workday in Settings > Time tracking > Core hours. The window length becomes the expected day behind every dashboard goal.

Open page

Dashboard

The main screen in Sandtime.io showing weekly goal progress, recent activity, and a quick-start timer.

Open page

Set a weekly goal

Sandtime.io derives the weekly goal from core hours. Set the workday start and end time in Settings to change the daily, weekly, and monthly targets on the dashboard.

Open page

Goal

A time target in Sandtime.io for a day, week, or month. All goals are calculated automatically from the core hours setting - not entered as a number directly.

Open page

Choose the best next step

Use this workflow page as the starting point, then move to the route that answers the next buying question - proof, product fit, pricing, or immediate setup.

Start with a timesheet template

Download a free daily, weekly, or monthly timesheet for Excel or PDF when a simple file is the right starting point.

Measure lost billable hours

Estimate how much forgotten client work may already be missing from invoices before you change anything else.

Explore time tracking software

See the main commercial overview built for teams that bill, budget, and report against time.

See pricing and plan details

Review the free plan, unlimited-user model, and trust-first approach before you invite the team.

Go straight to free time tracking

Start with the free product if the problem is already clear and you want to capture work immediately.

Compare Sandtime.io with other tools

See how Sandtime.io compares with Clockify, Harvest, Toggl, Jibble, and more, with each vendor's prices checked on its own site.

Related guides

Not quite the right fit? These pages cover the situations teams most often compare before choosing.

Time Tracking for Freelancers

See the path for solo client work, underbilling prevention, and cleaner invoice preparation.

Time Tracking for Software Agencies

See the path for project teams that need tighter retainer control and early margin visibility.

How to Spot and Recover Billable Leakage

Find the gap between work done and work billed, estimate what it costs, and close it without surveillance.

Billable vs Non-Billable Hours

Learn which hours you can bill, why the split drives utilization and your real rate, and how to track it without surveillance.