Time Tracking For
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Time Tracking for Personal Trainers

Personal trainers and fitness coaches get paid per session, per package, or per month - but without accurate time records, packages go under-tracked, invoices rely on memory, and it's hard to know whether a discounted block rate is actually worth it. Sandtime.io makes it easy to log every session to the right client as it happens, so your billing is accurate and your pricing decisions are based on real numbers.

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Why Personal Trainers & Fitness Coaches choose Sandtime.io

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Track Sessions by Client

Log every session to the right client the moment it ends. See how many hours you spent with each client across the week, month, or any date range - without digging through a paper diary.

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Separate Billable from Admin Time

Log group classes, one-to-one sessions, and program design time separately. Know exactly how much of your week is billable and how much is overhead.

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Know Your Real Earnings Per Hour

Know what each client is actually costing you in time. See your real hourly rate across package clients, block-bookers, and drop-ins before you set prices for the next cycle.

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Invoice Without Counting on Your Fingers

Pull a clean summary of sessions per client at the end of each month. No more counting sessions from a paper diary or text messages to confirm what's owed.

Common use cases

  • Log client session time the moment each session ends
  • Track group class hours separately from one-to-one training
  • Know how many sessions each package client has used
  • Separate billable training time from admin, travel, and program prep
  • Pull a monthly session summary for invoicing or client reporting
  • Know your real effective hourly rate across different pricing models

Key features

One-Click Timers

Start timing when a session begins and stop it when it ends. One tap logs to the right client without any paperwork between sessions.

Retroactive Time Entry

Add session time after the fact when you forget to start a timer mid-session. Nothing is lost because you were focused on the client.

Multiple Clients in One Day

Log sessions for multiple clients in the same day. Each client tracks separately so hours never overlap or get misattributed.

Export and Report

Pull session reports by client or date range. Export to CSV for invoicing, tax records, or reviewing your schedule.