Time Tracking for Your Business

Time Tracking for Business Owners

Get visibility into your team’s time without micromanaging. Sandtime.io gives business owners the insights they need to make smart decisions.

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Business Owners: why they choose Sandtime.io

Team visibility

See where your team’s time goes at a glance. Identify bottlenecks and optimize resource allocation.

Project profitability

Track project profitability with cost and revenue rates. Make data-driven decisions about your business.

Easy onboarding

Quick setup that does not require training. Your team can start tracking time in minutes.

Accurate records

Get accurate time data for invoicing, payroll, and project planning without chasing timesheets.

How a small business owner sets up Sandtime.io for the team

A business owner sets up Sandtime.io with a project for each client, service line or internal function, and invites the whole team at no per-user cost. Staff record the time they work, and each month the owner sees hours, cost and revenue per project without screenshots or activity monitoring.

  1. Map projects to how the business earnsCreate projects for the clients or service lines that bring in revenue, plus a few internal ones such as sales, admin and training marked non-billable. Keep the list short enough that anyone can pick the right project in a second.
  2. Invite everyone with the right roleMake yourself and any co-owner Administrators, let team leads run their own projects as Project Administrators, and invite everyone else as Users. People sign in with email, Google, Microsoft or Apple and use the web, desktop or phone app.
  3. Make logging a daily habitStaff start a timer when they switch tasks or add entries at the end of the day. Core hours and a weekly goal on the dashboard show each person how the week is going, and a Friday email reminder, switched on once by each person, asks them to fill in the week.
  4. Read profit per project every monthSet cost rates per team member and revenue rates per project, then run the Project revenue template each month. Rates keep their history, so a raise in June does not rewrite what March cost.

Step by step in the help center: invite the team with the right role, approve a week from the email, and turn on auto-locking.

Set up your team freeFree for unlimited users. No credit card required.

Common use cases

  • Understanding team productivity and capacity
  • Tracking project costs and profitability
  • Simplifying client billing and invoicing
  • Planning future projects based on historical data
  • Managing remote and hybrid teams

Key features

Team dashboard

See all team activity in one place. Filter by project, person, or time period.

Cost & revenue rates

Set cost rates for team members and revenue rates for clients. Track profit margins automatically.

Temporal rates

Rates change over time. Sandtime.io tracks historical rates so past reports stay accurate.

Flexible exports

Export reports to CSV for accounting, payroll, or custom analysis.

Where Sandtime.io stops

Better to know before you invite the team. These are the gaps people in this line of work ask about most.

  • No project budgetsThere is no budget field or budget alert. A report grouped by project shows hours, cost, and revenue so far, and you compare them with the estimate yourself.
  • No leave managementHolidays, sick days, and leave requests are not managed in Sandtime.io. Keep them in your HR tool, or start from the free leave policy template.
  • Reminders are a weekly emailThe fill-timesheet reminder is one email, sent on Friday at 6 PM while auto-locking is on. It is off by default, so each member switches it on in their notification settings.

Free templates for this workflow

Use a practical file now, then move to Sandtime.io when collecting, approving, locking, and reporting records becomes ongoing work.

Daily, weekly, and monthly timesheets

Start with an editable daily, weekly, or monthly timesheet when a simple file still fits the process.

Timesheet approval and correction policy

Set clear submission, review, approval, correction, locking, and escalation rules before the workflow becomes inconsistent.

PTO and leave policy

Set clear rules for paid time off, sick leave, unpaid leave, requests, and approval in an editable Word policy.

Project staffing and capacity planner

Plan available hours, billable and non-billable work, leave, remaining capacity, utilization, and workload review in Excel.

Weekly status report

Share what is done, in progress, planned next, and blocked in a simple, repeatable weekly report.

Client onboarding and project setup checklist

Confirm the client, scope, billing, communication, access, staffing, time-recording, risk, and readiness decisions before work begins.

Keep exploring

Continue with the most relevant Sandtime.io pages for this topic.

Track breaks and other non-billable time

Sandtime.io has no dedicated break timer. Non-billable projects with the Billable switch off keep breaks in your timesheet and out of what you bill.

Open page

Billable Hours

Work hours that can be charged to a client or project. Essential for professional services firms to track revenue.

Open page

Cost, revenue, and billable reporting

Use billable flags and rates to understand project profitability without losing the self-reported workflow.

Open page

Cost

The expense associated with employee work hours. Calculated by multiplying time by cost rates for profitability analysis.

Open page

Create a project for reported time

Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.

Open page

Custom Reports

User-defined reports with flexible groupings, metrics, and filters. Custom reports answer specific business questions.

Open page

Choose the best next step

Use this workflow page as the starting point, then move to the route that answers the next buying question - proof, product fit, pricing, or immediate setup.

Start with a timesheet template

Download a free daily, weekly, or monthly timesheet for Excel or PDF when a simple file is the right starting point.

Measure lost billable hours

Estimate how much forgotten client work may already be missing from invoices before you change anything else.

Explore time tracking software

See the main commercial overview built for teams that bill, budget, and report against time.

See pricing and plan details

Review the free plan, unlimited-user model, and trust-first approach before you invite the team.

Go straight to free time tracking

Start with the free product if the problem is already clear and you want to capture work immediately.

Compare Sandtime.io with other tools

See how Sandtime.io compares with Clockify, Harvest, Toggl, Jibble, and more, with each vendor's prices checked on its own site.

Related guides

Not quite the right fit? These pages cover the situations teams most often compare before choosing.

Time Tracking for Freelancers

See the path for solo client work, underbilling prevention, and cleaner invoice preparation.

Time Tracking for Software Agencies

See the path for project teams that need tighter retainer control and early margin visibility.

How to Spot and Recover Billable Leakage

Find the gap between work done and work billed, estimate what it costs, and close it without surveillance.

Billable vs Non-Billable Hours

Learn which hours you can bill, why the split drives utilization and your real rate, and how to track it without surveillance.