Project Visibility

Project visibility in Sandtime.io is determined by membership, not by a setting. A person can see a project if they are assigned to it as a member. There is no public or private switch to configure - assignment is what grants visibility.

Key Characteristics

  • Membership-based: you see a project only if you are a member of it.
  • Administrators see everything: an administrator sees every project in the organization, regardless of membership.
  • No configuration: visibility is not a per-project option you toggle. You change who can see a project by changing who is assigned to it.

How a project becomes visible

To let someone see a project, add them as a member. To hide it from someone, remove them or leave them unassigned. A project administrator manages a project's members; an administrator can do this for any project.

What visibility affects

  • Project lists: only projects you are a member of appear in your lists and dropdowns. Administrators see all of them.
  • Reports: a project's data appears in your reports only for projects you can see.
  • Time entry: you can log time only to projects you are assigned to.

Visibility and assignment

Visibility and assignment are the same mechanism here: being assigned to a project is what makes it visible to you. This differs from systems that separate an organization-wide public or private flag from per-member assignment. Sandtime.io has only assignment.

Project visibility is a membership-based part of access control. It works through assignments and roles: administrators see every project, while everyone else sees the projects they are assigned to.

More definitions

Explore other time tracking and workforce management definitions.

Access Control

The system of permissions controlling who can view, edit, or manage resources. Defines what each role can do.

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Activity

A single time entry representing work performed. Activities are the building blocks of timesheets and reports.

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Administrator

A user with full organization control: settings, members, every project, and all cost and revenue rates.

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Approval

The process of reviewing and accepting timesheets before payroll or billing. Ensures accuracy and compliance.

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Keep exploring

Continue with the most relevant Sandtime.io pages for this topic.

Create a project for reported time

Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.

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Roles and permissions

See how member, manager, and administrator access is split across the workspace.

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How to Stop Chasing Timesheets on Slack and Teams

Why timesheets go missing at month end, what chasing them actually costs, and how automatic reminders, one-click approvals, and auto-locking close the loop.

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Create a new organization

Create a separate workspace from your account menu, then name and configure the new organization. It keeps its own projects, members, and data.

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