Is Sandtime.io really free?

Yes! Sandtime.io offers a free plan for small teams with no feature limitations. You can track time, create reports, and manage projects without paying anything.

How does Sandtime.io compare to Toggl or Clockify?

Sandtime.io offers unique features like multi-currency support, temporal rates (historical rate tracking), and custom subdomains for free. Unlike some competitors, there are no artificial feature limits on the free plan.

Can I use Sandtime.io for my team?

Absolutely! Sandtime.io is built for teams. You can invite team members, assign them to projects, and see everyone's time tracking in one dashboard.

What integrations does Sandtime.io support?

Sandtime.io integrates with Slack for easy time tracking without leaving your communication tool. Desktop apps, mobile apps, and a Chrome extension are also available.

Project

A project is a defined scope of work used to organize time entries, track budgets, and allocate resources. Projects group related activities so teams can measure effort against goals.

Key Characteristics

Container for work: Projects hold related tasks and time entries.
Budget-aware: Many projects have hour or cost budgets.
Client-linked: Projects often belong to a specific client for billing.

Project Components

Required Elements

Project name
Status (active, archived, completed)

Optional Elements

Client association
Budget (hours or currency)
Start and end dates
Team members
Billing rate

Project Types

Client Projects

Billable work for external clients, often with contracted hours.

Internal Projects

Non-billable work like training, meetings, or administrative tasks.

Retainer Projects

Ongoing client work with recurring hour allocations.

Impact on Workforce Planning

For businesses using time tracking software like Sandtime.io:

Budget visibility: See remaining hours before overruns occur.
Resource allocation: Understand who is working on what.
Profitability analysis: Compare time spent against revenue.
Historical data: Reference past projects for estimates.

Best Practices

Use consistent naming conventions across projects.
Archive completed projects rather than deleting them.
Set budgets early and monitor them regularly.
Assign clear project ownership for accountability.
Review project health weekly to catch issues early.

Project Lifecycle

Creation: Define scope, budget, and team.
Active: Team logs activities against the project.
Monitoring: Track progress against budget and timeline.
Completion: Final review and approval of time.
Archive: Close project and preserve data for reference.

Common Challenges

Scope Creep

Work expands beyond original estimates. Track time closely and flag overruns early.

Inconsistent Categorization

Team members log time to wrong projects. Use clear project names and train on conventions.

Abandoned Projects

Projects go inactive without closure. Schedule regular project reviews.

Projects contain activities, appear on timesheets, and may include billable hours. Project time feeds into time tracking reports.