What Is Kadromierz? Features, Pricing, and Best Fit

Kadromierz is a Polish workforce time-management system that connects employee availability, shift scheduling, attendance registration, leave requests, plan-versus-actual reconciliation, and payroll-ready work-time records. Managers plan when people should work, capture when they arrived and left, resolve exceptions, then export the resulting records to Polish payroll software.

Research checked: September 15, 2026. Product and price details were verified against Kadromierz's official website and pricing page.

Editorial disclosure: Sandtime.io publishes this guide and offers project time tracking. Kadromierz is not affiliated with Sandtime.io.

TL;DR

• Kadromierz starts with the shift: it plans work, records presence, handles leave and overtime differences, and prepares work-time records for payroll.
• It fits teams organized around shifts and attendance: restaurants, hotels, retail, healthcare, logistics, and other organizations with changing schedules are the clearest use case.
• It is not primarily a client timesheet: agencies and consultancies that report hours, rates, and billable work by project need a different record.
• Published annual-billing tiers: "Planuję czas pracy" (Plan work time) costs 12.99 PLN net per employee per month, "Planuję i rozliczam" (Plan and settle) 15.99 PLN, and Premium 19.99 PLN. Attendance registration and payroll-system exports start with the second tier.

What problem is Kadromierz designed to solve?

Kadromierz is designed for the operating gap between a work schedule and payroll. A manager needs to know who was supposed to work, who actually arrived, what changed, how leave and overtime affected the record, and which approved hours should reach payroll. The official Kadromierz overview presents those tasks as one connected system.

That center of gravity matters. “Time tracking” may describe both an attendance event and a project entry, but the records support different decisions:

• Attendance time supports staffing, presence, working-time reconciliation, and payroll preparation.
• Project time supports client reporting, billable status, rates, approvals, cost, and revenue visibility.

Kadromierz is built around the first record. A project-focused product such as Sandtime.io is built around the second.

A changed shift makes the distinction concrete. The schedule may begin with eight planned hours, but an exchange, late arrival, leave request, or overtime can change the final record. The useful output is not merely a duration. It is an agreed account of what was planned, what happened, why the two differ, and what payroll should receive.

How does the Kadromierz workflow work?

The workflow begins before a person clocks in:

1. Collect availability and plan shifts. Managers can create schedules, work with open shifts, and handle shift swaps.
2. Register arrivals and departures. The vendor lists QR codes, PINs, the mobile app, GPS, and photo confirmation as attendance methods.
3. Reconcile plan with reality. Leave, absences, changed hours, and overtime become part of the work-time record.
4. Prepare the payroll handoff. Kadromierz lists XLS, CSV, and PDF exports plus support for Polish payroll systems including Comarch, Sage, Enova, and R2Płatnik.

This schedule-to-attendance-to-payroll sequence is the product's defining idea. It reduces the need to rebuild payroll inputs from a schedule, a separate clock, and leave requests maintained elsewhere.

What changes at each stage?

The schedule begins as an intention. Attendance adds evidence. Reconciliation turns exceptions into an explainable work-time record, and approval makes that record usable downstream. A serious product evaluation should therefore follow the same shift through all four stages instead of stopping after a manager successfully draws a schedule.

• Before the shift: check whether availability, staffing demand, open shifts, and exchanges lead to a schedule people can actually follow.
• During the shift: test the selected arrival and departure method in the places where employees really work.
• After the shift: introduce a late arrival, absence, changed shift, and overtime so the manager can see how exceptions are resolved.
• At payroll handoff: confirm that the approved output contains the fields and level of detail the payroll team expects.

Who uses each part of the workflow?

Employees contribute availability, view assigned work, use the chosen registration method, and submit leave requests. Managers turn those inputs into schedules and resolve the gap between planned and worked time. HR or payroll specialists then review the resulting record and export it. Testing with all three perspectives is more revealing than a manager-only demo because a smooth schedule can still produce a difficult payroll handoff.

Which Kadromierz features shape the buying decision?

The most consequential capabilities on the official product site are not isolated checklist items. They connect one stage of the workforce record to the next:

• shift schedules based on demand and employee availability;
• open shifts and shift exchanges;
• arrival and departure registration by QR, PIN, mobile device, GPS, or photo;
• electronic leave requests and absence limits;
• planned-versus-worked comparisons, absences, and overtime balances;
• work-time exports for payroll preparation.

Test a connected scenario, not isolated checkboxes

A feature list does not show whether the handoffs work. Build one evaluation week that contains an availability conflict, an open shift, a shift exchange, one leave request, one missed or late registration, and an overtime correction. Then ask a manager to close the week and a payroll specialist to inspect the export. This exposes duplicate entry, unclear ownership, and package boundaries much faster than clicking through an empty account.

The attendance method deserves its own trial. QR, PIN, mobile, GPS, and photo registration collect different evidence and create different practical and privacy considerations. The most feature-rich option is not automatically the right one. Choose the lightest method that produces the proof the organization genuinely needs, then document who can review or correct that evidence.

Kadromierz and project time tracking answer different questions

Decision	Kadromierz record	Project-time record
Starting point	Scheduled shift and presence	Client, project, and activity
Capture	Clock-in by QR, PIN, mobile, GPS, or photo	Timer or manually entered project time
Review	Plan versus actual, leave, absence, overtime	Completeness, approval, rates, and billable status
Output	Work-time record for payroll	Client and project reports, cost, and revenue exports

The screenshot also highlights an important buying question: who owns final approval? A system can calculate totals, but the organization still needs a clear rule for unresolved absences, missing registrations, manual corrections, and the moment a period becomes ready for payroll.

How much does Kadromierz cost?

On September 15, 2026, the official Kadromierz pricing page showed three distinct packages with annual payment. The prices are not three quotes for the same product scope.

Kadromierz's published annual-billing tiers

Package	Net price per employee per month	What the tier is designed to cover
Planuję czas pracy (Plan work time)	12.99 PLN	Schedules, availability, the employee mobile app, electronic leave requests, and plan-versus-actual summaries. Attendance registration and payroll-system exports start in the next tier.
Planuję i rozliczam (Plan and settle)	15.99 PLN	Adds attendance registration by mobile, QR, PIN, GPS, or photo plus exports to Comarch, Sage, Enova, and R2Płatnik. Automatic scheduling and selected operational analytics start in Premium.
Premium	19.99 PLN	Designed for large enterprises and chains, with automatic scheduling, %COL and SPMH monitoring, sales forecasting, and quarterly customer consultations.

The page also advertised a 14-day trial without a payment card and two free months with annual payment. Verify package boundaries, taxes, and contract terms on the vendor page before buying.

How should you compare the packages?

Start with the workflow boundary, not the lowest headline price. A team that only needs scheduling, availability, leave requests, and plan-versus-actual summaries can evaluate the entry package. A team that also needs attendance registration and payroll exports should compare from the middle package. Automatic schedule generation and the named operational metrics sit in Premium.

The published annual-billing range is 12.99 to 19.99 PLN net per employee per month. To turn that into a realistic budget, confirm which employees count toward billing, how seasonal or inactive workers are handled, whether onboarding or integrations add cost, what annual commitment applies, and which taxes are due. Those answers can matter more than the 7 PLN spread between the displayed tiers.

Who is Kadromierz best for?

Kadromierz is a natural shortlist candidate when schedules vary and the organization must reconcile planned work with physical or mobile attendance. Its official site highlights restaurants, hotels, retail, healthcare, logistics, production, and other shift-based settings.

The strongest fit has three characteristics:

1. managers publish or adjust employee schedules;
2. the business needs reliable arrival and departure records;
3. payroll depends on resolving leave, absences, and overtime against the plan.

An agency may still use Kadromierz for employment records, but attendance alone does not explain which client received the work or whether an hour was billable. That may require a second, project-centered timesheet with an approval workflow.

Two common fit patterns

The clearest Kadromierz pattern is a location or operation with variable staffing: managers need to build a workable roster, employees must confirm attendance, and payroll needs reconciled hours. The product's official industry examples follow that pattern even though the exact attendance method can differ by workplace.

The less complete fit is a business whose commercial questions begin after attendance. An agency or consultancy may still need a workforce record, but it also needs to know which project consumed the time, whether that work was billable, which rate applied, and whether a client-facing report is complete. In that case, evaluate time tracking for software agencies as a separate workflow instead of forcing the attendance record to do both jobs.

What should buyers check before choosing Kadromierz?

The key limitation is not necessarily a missing feature. It is the boundary of the record. Ask these questions during a trial:

• Can the resulting record explain client profitability, or only presence and payroll time?
• Which attendance methods are appropriate under the organization's privacy and labor rules?
• Which capabilities belong to the selected package, and which need configuration or integration?
• Does the payroll export match the organization's actual payroll system and review process?
• Will office-based, remote, project-based, and shift-based workers need the same workflow?

How should you run the trial?

1. Recreate one representative week. Include the real roles, locations, availability limits, and schedule changes that make planning difficult.
2. Use the intended attendance methods. Do not test mobile or GPS registration only from a desk if employees normally work elsewhere.
3. Create exceptions deliberately. Add leave, a late arrival, a missed registration, overtime, and a corrected shift so reviewers can see the full audit path.
4. Finish with payroll. Ask the person responsible for payroll to validate the export, not just the totals on screen.

Agree on success criteria before the trial starts: time needed to build the schedule, number of corrections, clarity for employees, time required to close the period, and whether the exported record can be used without rebuilding it in a spreadsheet.

Sandtime.io should not be presented as a replacement for these attendance functions. It has no shift scheduling, attendance clock-ins, GPS attendance, photo registration, geofencing, or leave management. Its scope is project time tracking, timesheets, rates, approvals, and reports.

Which Kadromierz alternatives should you consider?

Start with the reason Kadromierz entered the shortlist. The 12-product Polish time tracking guide separates project and client tracking, attendance and scheduling, and broader HR and payroll products.

When are two records justified?

Two systems can be reasonable when each has a clear source-of-truth role. Kadromierz can remain the attendance and payroll record while a project tracker holds client, project, rate, billable-status, approval, and reporting data. Before adopting both, decide which employee identifier and reporting period connect them, who resolves discrepancies, and which totals may legitimately differ. That small operating agreement prevents two accurate records from appearing to contradict each other.

If project and client reporting is the unmet need, a team can try Sandtime.io free for unlimited users without changing its attendance system. Run one real reporting cycle, keep the records separate, and check whether each one answers its intended questions. The Polish apps guide is the better next step when attendance, HR, and payroll products still belong on the shortlist.

Frequently asked questions about Kadromierz

Is Kadromierz a time tracker?

Yes, but its primary model is workforce time: schedules, attendance, leave, plan-versus-actual records, and payroll preparation. That differs from a project timer organized around clients, rates, and billable work.

Does Kadromierz support GPS attendance?

Yes. Kadromierz lists GPS and photo confirmation alongside QR, PIN, and mobile attendance registration. Buyers should select a method that fits the purpose, workforce, and applicable privacy rules.

Does Kadromierz manage leave?

Yes. Its public product and pricing pages list electronic leave requests and absence limits as part of the connected workforce-time workflow.

Can Kadromierz prepare data for payroll?

Yes. Kadromierz lists work-time exports in XLS, CSV, and PDF and integrations or exports for several Polish payroll systems. Confirm the exact handoff required by your payroll team during the trial.

Is Kadromierz free?

The public pricing page advertises a 14-day trial without a payment card. Paid annual-billing prices range from 12.99 to 19.99 PLN net per employee per month, depending on the selected package.

Is Sandtime.io a full Kadromierz replacement?

No. Sandtime.io is relevant when the need is project and client time, approvals, rates, reports, and exports. It does not provide shift scheduling, attendance clock-ins, GPS attendance, or leave management.

Can a company use Kadromierz and Sandtime.io together?

Yes. A shift-based organization that also bills clients by project may need both an attendance record for payroll and a project record for commercial reporting. Test one real week before deciding whether two systems are justified.