Time Tracking For
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Time Tracking for Virtual Assistants

Virtual assistants work across multiple clients simultaneously - admin, email, scheduling, research, social media - but when hours go unlogged or mixed between clients, invoices are inaccurate, client-specific timesheets are impossible to generate, and scope creep goes unbilled. Sandtime.io lets you log time per client and task from any device, tracks retainer and package hours in real time, and gives you clean client-ready timesheets before every invoice goes out.

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Why Virtual Assistants choose Sandtime.io

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Track Time by Client and Task

Assign every hour to the right client and task type - email management, scheduling, research, social media, bookkeeping, and admin - as you work. Know exactly what each client is costing in time before the invoice goes out.

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Monitor Retainer and Package Hours

See how many hours each retainer or package client has consumed. Know when a client is approaching their included hours before it becomes a conversation, and catch scope creep before it goes unbilled.

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Generate Client-Ready Timesheets

Pull client-specific time logs by task type and date range at the end of each billing period. No rebuilding the week from browser history and calendar entries to justify the invoice.

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Know Your Real Rate Per Client

See how many hours each client and task type actually takes. Know your real effective rate across different clients and use that data to price future retainers and packages accurately.

Common use cases

  • Log time per client and task as work happens throughout the day
  • Monitor retainer hours against package limits in real time
  • Track time across multiple active clients without mixing hours
  • Pull client-specific timesheets for accurate monthly invoicing
  • Separate billable client work from non-billable admin and onboarding
  • Export time data by client for monthly reporting and retainer reviews

Key features

One-Click Timers

Start timing when a task begins and stop it when you move on. One click logs to the right client and task without breaking your focus.

Retroactive Time Entry

Add any task after the fact with a note. Nothing is lost because you were deep in a client inbox or on a call.

Multiple Clients at Once

Run separate timers for multiple active clients simultaneously. Each client tracks independently so hours never cross between accounts.

Export and Report

Pull time reports by client, task type, or date range. Export to CSV for invoicing, retainer reviews, or client reporting.