Time Tracking for Virtual Assistants
Virtual assistants work across multiple clients simultaneously - admin, email, scheduling, research, social media - but when hours go unlogged or mixed between clients, invoices are inaccurate, client-specific timesheets are impossible to generate, and scope creep goes unbilled. Sandtime.io lets you log time per client and task from any device, tracks retainer and package hours in real time, and gives you clean client-ready timesheets before every invoice goes out.
Virtual Assistants: why they choose Sandtime.io
Track time by client and task
Give each client their own project and name the entry for the task - email management, scheduling, research, social media, bookkeeping, or admin - as you work. Know exactly what each client is costing in time before the invoice goes out.
Monitor retainer and package hours
See how many hours each retainer or package client has consumed. Know when a client is approaching their included hours before it becomes a conversation, and catch scope creep before it goes unbilled.
Generate client-ready timesheets
Pull time logs by project and date range at the end of each billing period. No rebuilding the week from browser history and calendar entries to justify the invoice.
Know your real rate per client
See how many hours each client and task type actually takes. Know your real effective rate across different clients and use that data to price future retainers and packages accurately.
Common use cases
- Log time per client and task as work happens throughout the day
- Monitor retainer hours against package limits in real time
- Track time across multiple active clients without mixing hours
- Pull client-specific timesheets for accurate monthly invoicing
- Separate billable client work from non-billable admin and onboarding
- Export time data by client for monthly reporting and retainer reviews
Key features
One-click timers
Start timing when a task begins and stop it when you move on. One click logs to the right client and task without breaking your focus.
Retroactive time entry
Add any task after the fact with a note. Nothing is lost because you were deep in a client inbox or on a call.
Multiple clients at once
Run separate timers for multiple active clients simultaneously. Each client tracks independently so hours never cross between accounts.
Export and report
Pull time reports by project or date range. Export to CSV for invoicing, retainer reviews, or client reporting.
Keep exploring
Continue with the most relevant Sandtime.io pages for this topic.
Track breaks and other non-billable time
Sandtime.io has no dedicated break timer. Non-billable projects with the Billable switch off keep breaks in your timesheet and out of what you bill.
Open pageBillable Hours
Work hours that can be charged to a client or project. Essential for professional services firms to track revenue.
Open pageCost, revenue, and billable reporting
Use billable flags and rates to understand project profitability without losing the self-reported workflow.
Open pageCost
The expense associated with employee work hours. Calculated by multiplying time by cost rates for profitability analysis.
Open pageCreate a project for reported time
Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.
Open pageCustom Reports
User-defined reports with flexible groupings, metrics, and filters. Custom reports answer specific business questions.
Open pageTrack your first hour today
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