Time Tracking For
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Time Tracking for Recruiters

Recruiters and staffing agencies work across sourcing, screening, interviewing, and account management - but when hours go unlogged across back-to-back calls and parallel searches, retained clients get undercharged, contingency work looks unprofitable, and pricing future mandates is guesswork. Sandtime.io lets your team log time per client and role from any device, tracks retained search hours against contracted amounts in real time, and gives you clean billing data before the invoice goes out.

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Why Recruiters & Staffing Agencies choose Sandtime.io

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Track Time by Client and Role

Assign every hour to the right client and role - sourcing, screening, interviewing, onboarding, and account management - as you work. Know exactly what each placement and retainer is costing before the invoice goes out.

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Monitor Retainer and Contract Hours

See how many hours each retained search has consumed. Know when you are approaching or exceeding retained hours before it becomes a client conversation, and use real data to price future retainers accurately.

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Know Which Placements Are Profitable

Know the real labor cost behind each placement. Find which clients and role types generate the most work relative to fee, and use that data to focus on the work that is actually profitable.

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One Account for the Whole Team

Track hours across recruiters, researchers, and coordinators from one shared account. No chasing individual timesheets at the end of a search or billing period.

Common use cases

  • Log sourcing, screening, and interview hours per client and role
  • Monitor retained search hours against contracted amounts in real time
  • Track contingency and retained work separately per client
  • Pull client billing summaries without reconstructing the search
  • Keep recruiter, researcher, and coordinator time in one account
  • Export time data by client and role type for profitability reviews

Key features

One-Click Timers

Start timing when a task begins and stop it when you move on. One click logs to the right client and role without breaking your focus.

Retroactive Time Entry

Add sourcing sessions, calls, or interviews after the fact with a note. Nothing is lost because you were in back-to-back candidate calls.

Multiple Searches at Once

Run separate timers for multiple active searches simultaneously. Each client tracks independently so hours never cross between mandates.

Export and Report

Pull time reports by client, recruiter, or date range. Export to CSV for billing, retainer reviews, or profitability analysis.