Time Tracking for Recruiters & Staffing Agencies
Recruiters and staffing agencies work across sourcing, screening, interviewing, and account management - but when hours go unlogged across back-to-back calls and parallel searches, retained clients get undercharged, contingency work looks unprofitable, and pricing future mandates is guesswork. Sandtime.io lets your team log time per client and role from any device, tracks retained search hours against contracted amounts in real time, and gives you clean billing data before the invoice goes out.
Recruiters & Staffing Agencies: why they choose Sandtime.io
Track time by client and role
Assign every hour to the right client and role - sourcing, screening, interviewing, onboarding, and account management - as you work. Know exactly what each placement and retainer is costing before the invoice goes out.
Monitor retainer and contract hours
See how many hours each retained search has consumed. Know when you are approaching or exceeding retained hours before it becomes a client conversation, and use real data to price future retainers accurately.
Know which placements are profitable
Know the real labor cost behind each placement. Find which clients and role types generate the most work relative to fee, and use that data to focus on the work that is actually profitable.
One account for the whole team
Track hours across recruiters, researchers, and coordinators from one shared account. No chasing individual timesheets at the end of a search or billing period.
Common use cases
- Log sourcing, screening, and interview hours per client and role
- Monitor retained search hours against contracted amounts in real time
- Track contingency and retained work separately per client
- Pull client billing summaries without reconstructing the search
- Keep recruiter, researcher, and coordinator time in one account
- Export time data by project and date range for profitability reviews
Key features
One-click timers
Start timing when a task begins and stop it when you move on. One click logs to the right client and role without breaking your focus.
Retroactive time entry
Add sourcing sessions, calls, or interviews after the fact with a note. Nothing is lost because you were in back-to-back candidate calls.
Multiple searches at once
Run separate timers for multiple active searches simultaneously. Each client tracks independently so hours never cross between mandates.
Export and report
Pull time reports by client, recruiter, or date range. Export to CSV for billing, retainer reviews, or profitability analysis.
Keep exploring
Continue with the most relevant Sandtime.io pages for this topic.
Track breaks and other non-billable time
Sandtime.io has no dedicated break timer. Non-billable projects with the Billable switch off keep breaks in your timesheet and out of what you bill.
Open pageBillable Hours
Work hours that can be charged to a client or project. Essential for professional services firms to track revenue.
Open pageCost, revenue, and billable reporting
Use billable flags and rates to understand project profitability without losing the self-reported workflow.
Open pageCost
The expense associated with employee work hours. Calculated by multiplying time by cost rates for profitability analysis.
Open pageCreate a project for reported time
Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.
Open pageCustom Reports
User-defined reports with flexible groupings, metrics, and filters. Custom reports answer specific business questions.
Open pageTrack your first hour today
Create your free account and see results in minutes.