Time Tracking for Real Estate & Property Management
Real estate and property management work is spread across dozens of properties, clients, and tasks in a single day. When time goes unlogged, billing is a guess, owner reports lack detail, and it’s hard to know which properties are actually profitable to manage. Sandtime.io lets your team log hours by property and client from any device, keep everyone in one account, and pull clean reports when you need them.
Real Estate & Property Management: why they choose Sandtime.io
Track time by property and client
Assign hours to the right property and client as work happens - showings, tenant calls, maintenance coordination, lease reviews, and admin. Know where your time actually goes.
Log from anywhere
Log hours from the office, a property visit, or a client meeting using any phone or laptop. No end-of-day reconstruction from a calendar that misses half the day.
Bill clients or report to owners
Pull billing-ready reports by client or property at the end of each month. Know exactly how many hours went into each account before you invoice or report to owners.
One account for the whole team
Track time across agents, property managers, and admin staff from one shared account. No chasing down separate logs from team members at month end.
How a property management team sets up Sandtime.io
A real estate or property management team sets up Sandtime.io with one project per managed property or listing and one account per agent, property manager and assistant. Showings, tenant calls and maintenance coordination are logged against the property, and a monthly report grouped by project shows the hours behind each owner report and management fee.
- A project for every property or listingCreate a project per managed building, or per listing on the sales side, and name it with the address your team already uses. Office admin, training and prospecting go on non-billable projects.
- Invite agents and property managersEveryone signs in with email, Google, Microsoft or Apple and installs the phone app. A property manager can be the Project Administrator for their portfolio, and assistants join as Users on the properties they support.
- Log time between showingsStart a timer from the phone when a showing or inspection begins, and stop it when you leave. Tenant calls taken in the car go in later as a manual entry with a start and end time.
- Back every owner report with hoursAt month end, group the report by project and member to see who spent time on each property, and export it to Excel or CSV for the owner report. Grouped by project and year-month over twelve months, the same report shows which buildings take more time than their fee covers.
Step by step in the help center: invite the team with the right role, approve a week from the email, and turn on auto-locking.
Common use cases
- Log time per property and client as showings and site visits happen
- Track time spent managing multiple properties without mixing hours
- Pull client billing summaries at month end without reconstructing the week
- Keep agent, property manager, and admin time in one shared account
- Separate billable client time from internal office and admin work
- Export time data for property owner reports and management fee reviews
Key features
One-click timers
Start timing when a showing, site visit, or client call begins. One click logs to the right property without any paperwork.
Retroactive time entry
Add property visits, tenant calls, or lease reviews after the fact. Nothing is lost because you forgot to start a timer.
Multiple properties at once
Run separate timers for multiple properties and clients simultaneously. Each property tracks independently so hours never cross over.
Export and report
Pull time reports by project, team member, or date range. Export to CSV for billing, owner reporting, or internal reviews.
Where Sandtime.io stops
Better to know before you invite the team. These are the gaps people in this line of work ask about most.
- No invoicingSandtime.io does not send invoices. The Invoices report template lists time, rate, net revenue, tax, and total per project, and you export it to Excel or CSV for your billing software.
- No project budgetsThere is no budget field or budget alert. A report grouped by project shows hours, cost, and revenue so far, and you compare them with the estimate yourself.
- Reminders are a weekly emailThe fill-timesheet reminder is one email, sent on Friday at 6 PM while auto-locking is on. It is off by default, so each member switches it on in their notification settings.
Keep exploring
Continue with the most relevant Sandtime.io pages for this topic.
Track breaks and other non-billable time
Sandtime.io has no dedicated break timer. Non-billable projects with the Billable switch off keep breaks in your timesheet and out of what you bill.
Open pageBillable Hours
Work hours that can be charged to a client or project. Essential for professional services firms to track revenue.
Open pageCost, revenue, and billable reporting
Use billable flags and rates to understand project profitability without losing the self-reported workflow.
Open pageCost
The expense associated with employee work hours. Calculated by multiplying time by cost rates for profitability analysis.
Open pageCreate a project for reported time
Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.
Open pageCustom Reports
User-defined reports with flexible groupings, metrics, and filters. Custom reports answer specific business questions.
Open pageTrack your first hour today
Create your free account and see results in minutes.