Time Tracking for Photographers & Videographers
Photographers and videographers quote day rates and project fees, but the real time cost - shooting, culling, editing, color grading, client revisions, and delivery - is invisible until the project is over. Without accurate time records, flat-rate projects erode margin quietly, revision rounds go unbilled, and the next quote is another gut-feel number. Sandtime.io lets you log time per project and phase as you work, tracks hours against fee estimates in real time, and gives you the data to price future work based on what production actually takes.
Photographers & Videographers: why they choose Sandtime.io
Track time by project phase
Assign every hour to the right project and phase - shoot, cull, edit, color grade, client review, revisions, and delivery - as you work. Know exactly what each project costs in time before the final invoice goes out.
Know your real rate on day-rate work
See how many hours a day-rate or flat-fee project actually consumed from first contact to final delivery. Know your real effective rate and use that data to price future projects - not gut feel from the last shoot.
Catch revision rounds before they cost you
Log every revision round as it happens. Know exactly how many hours revisions added beyond the original scope, and have the data to support a conversation about additional fees.
Invoice without rebuilding the shoot
Pull invoice-ready time logs by project or client at the end of each job. No reconstructing shoot days, editing sessions, and client calls from a camera roll and inbox.
Common use cases
- Log shoot, editing, and post-production hours per project
- Know the effective hourly rate on day-rate and flat-fee projects
- Track revision rounds separately from the original project scope
- Pull billing summaries per client at the end of each month
- Separate billable creative work from non-billable pitching and admin
- Export time data by project and date range for quoting future work
Key features
One-click timers
Start timing when a task begins and stop it when you move on. One click logs to the right project and phase without breaking your creative flow.
Retroactive time entry
Add shoot time, editing sessions, or client calls after the fact with a note. Nothing is lost because you were on location or deep in post.
Multiple projects at once
Track multiple active projects simultaneously. Switch between clients without losing time on any of them.
Export and report
Pull time reports by project or date range. Export to CSV for invoicing, client reporting, or quoting future work.
Keep exploring
Continue with the most relevant Sandtime.io pages for this topic.
Track breaks and other non-billable time
Sandtime.io has no dedicated break timer. Non-billable projects with the Billable switch off keep breaks in your timesheet and out of what you bill.
Open pageBillable Hours
Work hours that can be charged to a client or project. Essential for professional services firms to track revenue.
Open pageCost, revenue, and billable reporting
Use billable flags and rates to understand project profitability without losing the self-reported workflow.
Open pageCost
The expense associated with employee work hours. Calculated by multiplying time by cost rates for profitability analysis.
Open pageCreate a project for reported time
Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.
Open pageCustom Reports
User-defined reports with flexible groupings, metrics, and filters. Custom reports answer specific business questions.
Open pageTrack your first hour today
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