Time Tracking for Coaches
Coaches work across one-to-one sessions, group programs, workshops, and course development - often with package pricing where the real time cost per client is invisible. Without accurate records, packages get underpriced, session prep goes untracked, and the next program quote is another guess. Sandtime.io lets you log time per client and session type as you work, tracks hours consumed per package in real time, and gives you the data to price future programs based on what coaching actually takes.
Life & Business Coaches: why they choose Sandtime.io
Track sessions and prep time by client
Assign every hour to the right client - session time, session prep, email follow-up, resource creation, and check-ins - as you work. Know exactly what each client relationship is costing in time before you price the next package.
Know your real rate on package pricing
See how many hours a coaching package has consumed. Know your real effective rate on fixed-price programs and use actual data to price future packages - not optimism from the last cohort.
Separate group and one-to-one time
Track group program hours, workshop delivery, and course development separately from one-to-one sessions. Know where your time actually goes before you decide which offer to scale.
Invoice without guessing
Pull time logs by client or program at the end of each month. No rebuilding the week from a calendar to justify your invoice or explain your hours to a client.
Common use cases
- Log session and prep time per client as work happens
- Know your effective hourly rate on fixed-price coaching packages
- Track group program hours separately from individual sessions
- Pull billing summaries per client at the end of each month
- Separate billable coaching from non-billable business development
- Export time data for pricing future programs and packages
Key features
One-click timers
Start timing when a session begins and stop it when it ends. One click logs to the right client without interrupting the conversation.
Retroactive time entry
Add session prep, follow-up emails, or resource creation after the fact with a note. Nothing is lost because you were focused on the client.
Multiple clients at once
Track multiple active clients simultaneously. Switch between one-to-one and group work without losing time on either.
Export and report
Pull time reports by project or date range. Export to CSV for invoicing or pricing future offers.
Keep exploring
Continue with the most relevant Sandtime.io pages for this topic.
Track breaks and other non-billable time
Sandtime.io has no dedicated break timer. Non-billable projects with the Billable switch off keep breaks in your timesheet and out of what you bill.
Open pageBillable Hours
Work hours that can be charged to a client or project. Essential for professional services firms to track revenue.
Open pageCost, revenue, and billable reporting
Use billable flags and rates to understand project profitability without losing the self-reported workflow.
Open pageCost
The expense associated with employee work hours. Calculated by multiplying time by cost rates for profitability analysis.
Open pageCreate a project for reported time
Create projects that people can report against, mark them billable or non-billable, and keep reporting tidy.
Open pageCustom Reports
User-defined reports with flexible groupings, metrics, and filters. Custom reports answer specific business questions.
Open pageTrack your first hour today
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