Time Tracking For
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Time Tracking for Coaches

Coaches work across one-to-one sessions, group programs, workshops, and course development - often with package pricing where the real time cost per client is invisible. Without accurate records, packages get underpriced, session prep goes untracked, and the next program quote is another guess. Sandtime.io lets you log time per client and session type as you work, tracks hours consumed per package in real time, and gives you the data to price future programs based on what coaching actually takes.

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Why Life & Business Coaches choose Sandtime.io

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Track Sessions and Prep Time by Client

Assign every hour to the right client - session time, session prep, email follow-up, resource creation, and check-ins - as you work. Know exactly what each client relationship is costing in time before you price the next package.

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Know Your Real Rate on Package Pricing

See how many hours a coaching package has consumed. Know your real effective rate on fixed-price programs and use actual data to price future packages - not optimism from the last cohort.

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Separate Group and One-to-One Time

Track group program hours, workshop delivery, and course development separately from one-to-one sessions. Know where your time actually goes before you decide which offer to scale.

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Invoice Without Guessing

Pull time logs by client or program at the end of each month. No rebuilding the week from a calendar to justify your invoice or explain your hours to a client.

Common use cases

  • Log session and prep time per client as work happens
  • Know your effective hourly rate on fixed-price coaching packages
  • Track group program hours separately from individual sessions
  • Pull billing summaries per client at the end of each month
  • Separate billable coaching from non-billable business development
  • Export time data for pricing future programs and packages

Key features

One-Click Timers

Start timing when a session begins and stop it when it ends. One click logs to the right client without interrupting the conversation.

Retroactive Time Entry

Add session prep, follow-up emails, or resource creation after the fact with a note. Nothing is lost because you were focused on the client.

Multiple Clients at Once

Track multiple active clients simultaneously. Switch between one-to-one and group work without losing time on either.

Export and Report

Pull time reports by client, program, or date range. Export to CSV for invoicing or pricing future offers.