Can I Reassign a Time Entry to Another Person?
Yes, but only if you are an Administrator. Everyone else can edit their own time entries and nobody else's, and that includes moving an entry to a different person.
Who can do it
Only organization administrators can move a time entry from one person to another.
Being an administrator of a project is not enough. A project administrator manages the project, its members, and its rates, but a time entry belongs to the person who recorded it rather than to the project it sits on. The person you would be moving the entry to may not even be on that project.
If you are not an administrator, you cannot move your own entry to a colleague either. Owning an entry lets you correct it, not hand it over.
How to move an entry
- Open the time entry you want to move.
- Change the User field to the person the entry belongs to.
- Save.
The entry leaves the original person's timesheet and appears on the new one, keeping its date, duration, project, and name. If the timesheet it is leaving or the one it is joining is locked, unlock it first.
When this is the right tool
Reassigning is for correcting a mistake, not for reorganizing work:
- Somebody tracked time while signed in on a shared or borrowed computer.
- Time was logged to the wrong colleague during handover.
- An entry was created for the wrong person by an administrator.
If the work itself moved to somebody else, record that person's own hours instead. Moving an existing entry rewrites who is recorded as having done the work, which is a different claim.
A note on time records and compliance
Somebody other than the employee editing that employee's time records is sensitive. In many places working time records are evidence of hours worked, and they are expected to reflect what the employee themselves recorded. An administrator changing them, even to fix a genuine mistake, weakens that.
Keep the practice rare and deliberate, and tell the person whose timesheet you changed. Where your rules require it, record why the change was made outside Sandtime.io as well.
We may withdraw this ability in a future release for exactly this reason. If your team relies on it, let us know how you use it, so that we can weigh that before deciding.