Administrator
An administrator is a user with full control over an organization in Sandtime.io. Administrators manage settings, billing, members, and have access to all projects and data.
Key Characteristics
- Full access: Can view and modify all organization resources.
- Member management: Invites, removes, and manages all team members.
- Billing control: Manages subscription and payment settings.
Administrator Capabilities
Organization Management
- Configure organization settings and branding
- Manage billing and subscription
- Set organization-wide defaults
Member Management
- Invite new members
- Change member roles
- Archive or remove members
- Set organization-level hourly rates
Project Oversight
- Create and archive projects
- Access all project data regardless of assignment
- Override project visibility settings
Reporting
- View all timesheets and activities
- Access cost and revenue reports
- Generate organization-wide analytics
Administrator vs Project Administrator
| Administrator | Project Administrator |
|---|---|
| Organization-wide access | Single project access |
| Manages billing | No billing access |
| Creates projects | Manages assigned project |
| All member oversight | Project member oversight |
Impact on Workforce Planning
For businesses using time tracking software like Sandtime.io:
- Centralized control: One point for organization-wide decisions.
- Compliance oversight: Full visibility for audit requirements.
- Delegation ability: Can promote others to administrator or project administrator.
- Data ownership: Ensures continuity if team members leave.
Best Practices
- Limit the number of administrators to those who truly need full access.
- Ensure at least two administrators for business continuity.
- Use project administrators for delegated project management.
- Review administrator actions periodically for security.
- Document administrator responsibilities clearly.
Common Challenges
Single Administrator
Only one admin creates a single point of failure. Add a backup administrator.
Over-Administration
Too many administrators dilutes accountability. Keep the list small.
Role Confusion
Unclear when to use administrator vs project administrator. Document guidelines.
Related Terms
Administrators are the highest role in the access control system. They oversee project administrators and members. Administrators manage all assignments, timesheets, and approvals.