10 Best Time Tracking Apps for Nonprofits (2026 Edition)
The best time tracking app for nonprofits depends on your reporting requirements, your team size, and how much budget you can justify to donors. If you need a tool built around grants, donor-ready reports, and a genuinely free plan, Sandtime.io is the strongest fit. If you want a broader general-purpose option, Toggl Track, Clockify, Harvest, and TimeCamp are all worth a close look.
Pricing, free-plan limits, and public positioning were checked against vendor pages on April 21, 2026. These details can change, so confirm them before rollout or procurement.
Saving the world is hard. Filling out timesheets should not be. Nonprofits juggle donor deadlines, grant reports, volunteer hours, and too many meetings before lunch. The right time tracking app will not write your impact report for you, but it can make reporting, planning, and compliance much less painful.
How we chose these apps
We did not rank these tools on design alone. For nonprofit teams, the shortlist usually comes down to four questions:
- Can the team afford it without draining program budget?
- Will staff and volunteers actually use it?
- Can reports map cleanly to grants, donors, programs, or internal cost centers?
- Does it still make sense when the organization grows from a tiny team to something much larger?
That is why this list includes true free tools, a few broader project-management suites, and several products that are especially strong for billing, field work, or compliance-heavy workflows.
The 10 best time tracking apps for nonprofits
1. Sandtime.io: Best for grant-funded nonprofits
Sandtime.io is the only tool on this list positioned directly around nonprofit realities. It is a strong fit for nonprofits that need project-by-grant organization, donor-ready reporting, Slack access, and a clean interface that staff and volunteers can understand quickly. It is completely free, supports unlimited users, and does not run ads. If your organization qualifies for the dedicated nonprofit program, see Sandtime.io for Nonprofits. If you want a page focused specifically on nonprofit workflows, start with Time Tracking for Nonprofits.
2. Toggl Track: Best for small nonprofits that want the easiest rollout
Toggl Track remains one of the simplest tools to deploy. The interface is clean, the timer is fast, and new users usually understand it without much explanation. As of April 21, 2026, the free plan covers up to five users, with paid plans starting at $9 per user per month. For small nonprofits that want a low-friction default choice, Toggl Track is still one of the safest picks.
3. Harvest: Best for nonprofits that bill clients or invoice grant-funded work
Harvest combines time tracking, invoicing, and expense tracking in one product. That makes it useful for nonprofits that mix grant work with consulting, training, or fee-for-service projects. As of April 21, 2026, Harvest offers a free plan for one seat and two projects, with team pricing starting at $9 per seat per month billed annually, or $11 monthly. Finance teams tend to like Harvest because it keeps time, costs, and invoicing close together.
4. Clockify: Best free general-purpose option for bigger teams
Clockify stays compelling because the free plan supports unlimited users. If your NGO needs a cost-conscious team rollout and can live with a more utilitarian interface, it is one of the easiest recommendations to make. Paid plans start at $3.99 per user per month billed annually as of April 21, 2026. It is not the most polished tool here, but the free-plan generosity is hard to ignore.
5. Hubstaff: Best for distributed field teams
Hubstaff is most relevant for nonprofits that manage distributed teams, field officers, or location-based operations. Its positioning is built around productivity visibility, and optional monitoring and location features are part of the offering. That can help some organizations, but it also means you need a clear internal policy and staff consent if you enable those features. Hubstaff is best treated as a more operational, management-heavy option than a lightweight trust-based tracker.
6. TimeCamp: Best for automatic time tracking
TimeCamp is a strong fit for nonprofits that want automatic time capture instead of relying entirely on manual timers. It supports unlimited users on the free plan, and paid plans start at $3.99 per user per month billed annually as of April 21, 2026. Research teams, M&E staff, and anyone who regularly forgets to start a timer may find TimeCamp especially useful.
7. My Hours: Best for tiny nonprofit teams
My Hours is a good fit when simplicity matters more than feature depth. The product is straightforward, the interface is approachable, and the free plan supports teams of up to five users. Paid plans start at $4 per user per month billed annually as of April 21, 2026. If your organization is very small and just wants clear timesheets without heavy setup, My Hours deserves a look.
8. Everhour: Best for nonprofits already living in project-management tools
Everhour shines when your team already works inside tools like Asana, Trello, ClickUp, or Notion and wants time tracking to sit inside that workflow. The free plan covers up to five seats without integrations, while the paid Team plan starts at $8.50 per seat per month billed annually, with a five-seat minimum. Nonprofits with mature project operations often prefer Everhour because it adds time tracking without forcing another central workspace.
9. ClickUp: Best all-in-one option
ClickUp is not just a time tracker. It is a full work-management suite that includes time tracking alongside tasks, docs, dashboards, and automation. That makes it appealing for nonprofits that want one platform for operations rather than a dedicated time tool. The tradeoff is complexity: you get more power, but you also get more surface area to manage. If your team is already using ClickUp, enabling time tracking can be an efficient next step.
10. actiTIME: Best for approval-heavy and compliance-heavy environments
actiTIME is a more process-oriented option that emphasizes timesheet approvals, leave tracking, and audit-friendly workflows. That makes it relevant for larger nonprofits or organizations under stricter donor and compliance pressure. As of April 21, 2026, actiTIME is free for one to three users, with paid plans starting at $6 per user per month billed annually. It is not the lightest tool here, but it can make sense when approvals and controls matter more than elegance.
Quick shortlist by use case
- Sandtime.io: Best for grant-funded nonprofits that need donor-ready reports, nonprofit-friendly workflows, and unlimited free users.
- Toggl Track: Best for small nonprofits that want the fastest setup and the least training overhead.
- Harvest: Best for nonprofits that also invoice clients, projects, or fee-for-service work.
- Clockify: Best free option for organizations that need unlimited seats.
- Hubstaff: Best for distributed field teams that want more operational oversight.
- TimeCamp: Best for teams that want automatic time tracking.
- My Hours: Best for very small teams that want simple weekly timesheets.
- Everhour: Best for project-heavy nonprofits already anchored in other tools.
- ClickUp: Best if you want tasks, docs, and time tracking in one platform.
- actiTIME: Best for approval-heavy workflows and formal audit trails.
How to choose the right app for your nonprofit
- Start with reporting. If the real pain is grant or donor reporting, pick the tool that keeps project structure and exports clean.
- Match the tool to team behavior. A product your team ignores is more expensive than a product with a higher sticker price.
- Be careful with monitoring-heavy features. NGO teams need trust, clarity, and consent, especially across field operations.
- Check the free-plan math. A free tier that only works for one person is usually not a serious nonprofit solution.
- Think beyond today. The right tool should still work when you add new programs, new donors, or a much larger team.
Final verdict
If your nonprofit wants a time tracker designed around grants, donor-ready reporting, and mission-driven teams, start with Sandtime.io. If you want a more general-purpose alternative, Toggl Track and Clockify are good places to compare first. Either way, the goal is the same: less spreadsheet cleanup, less reporting pain, and more time for the work that actually matters.